Frequently asked questions
We have compiled answers to the most frequently asked questions and divided these into the following categories:
When is pay day?
Pay day is normally the penultimate working day before the end of the month. Dates are available on the Payroll Noticeboard
How many days annual leave am I entitled to?
Annual leave entitlement varies across the job families/staff groups. Visit the Annual Leave Entitlement by job family
page for details.
If you are a part-time worker you will receive a proportion (known as pro-rata) of the annual leave for full-time staff, based on the number of hours you work in a week. Your manager will advise you of your pro-rata annual leave entitlement and there are calculators
to help you calculate pro-rata annual leave.
When are bank holidays and other closures?
There are 8 bank holidays during the year. Full-time staff are entitled to all 8 days regardless of service. The entitlement is pro-rated for part-time staff. There are calculators to help you calculate your pro-rata annual leave and bank holiday/closure day entitlement.
On bank holidays, University holidays and closure days, the University closes most of the buildings on the campuses.
Can I work flexi-time?
Initially, discussion needs to take place with your manager to see if you can change your work pattern to a more flexible arrangement. Also please see details of the Flexible Working Policy
if the need for a more flexible working pattern is for childcare reasons or if you are responsible for an adult in need of care.
Can I have another job while I work for the University?
Whether you can do this or not will depend on a number of factors. You should refer to your contract of employment in the first instance and discuss your request with your line manager. You may also wish to consult the University's Policy on External Work
What is my notice period?
My fixed-term contract is due to expire soon. Where can I find information about redeployment?
The University has developed a guidance document for staff formally identified as being at risk of redundancy (redeployees) to help secure suitable alternative employment within the University. This includes staff employed on fixed-term contracts which are due to expire.
You may also wish to read the University's Redeployment and Redundancy Policies.
How do I apply for a promotion in the Research & Teaching job family?
Details on the academic promotion route for staff in the Research and Teaching job family is available on the Promotion and regrading
Where are the staff vacancies advertised?
Am I entitled to maternity/parental leave and pay?
I’m being harassed or bullied at work. What can I do?
The University is committed to preventing harassment and bullying in the workplace. If you feel you are being harassed or bullied by another member of staff or your manager you should initially try and talk to the person concerned. If this doesn’t make any difference, or you don’t feel you can speak to that person, then talk to your line manager, if appropriate, or someone else in your team, school or department.
If neither of these help then please contact a Dignity Adviser
For more information see the Policy of Dignity within the University
I am suffering work-related stress. What support can I get?
Who's my contact in Human Resources (HR)?
Each school and department is supported by several members of the HR team, including a dedicated HR Adviser
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Research and funding
What is the Concordat?
The Concordat to Support the Career Development of Researchers sets out the expectations and responsibilities of researchers, their managers, employers and funders. See the University's Concordat page
What is the Research Excellence Framework (REF) and how does it affect research staff?
I have a question regarding Intellectual Property (IP). Where can I find information about this?
What funding opportunities are available for research staff?
On our Opportunities and support
page, there is a funding feed, which lists grant and fellowship opportunities. There are other funding opportunities, such as the Research Staff Travel Prize and Researcher Led Bids - for more information, see our Other funding
What's a 'Research Passport' and do I need one?
Developed by NHS Research and Development and UK Clinical Research Collaboration, Research Passports streamline the engagement process for university researchers conducting research in the NHS. If you might need a letter of access or an honorary contract with a trust to carry out your research, you should be looking into the Research Passport.
Research Passport guidance
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How do I contact IT support?
For IT support, contact the Staff IT Helpline by telephone +44 (0)115 95 16677
, or by email
How do I book onto training courses?
Initially you may wish to discuss your training needs with your line manager. You can then find and register for training courses through our Training and development
I would like to use the University logo in my Powerpoint presentation. Where can I find the University’s branding guidelines?
There are PowerPoint templates
for University use (local users only). If you want to learn more about the University identity (logo, colours, typefaces, etc.), consult the brand guidelines
(local users only).
Who do I contact regarding disability issues?
Each school appoints a Disability Liaison Officer (DLO) to offer advice and guidance to members of staff and students about disability issues and support. The DLOs are part of a network that meets regularly to share information and good practice. DLOs liaise with the Disability Policy Advisory Unit and Academic Support, as necessary, in relation to individual cases and general policies and procedures.
If you need to contact your DLO, see the Disability Policy Advisory Unit's list of DLOs
Where can I find details on safety?
How do I book a room?
How do I find a member of staff?
To find a member of University staff's telephone number or email address, visit the Staff Look-Up
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New research staff
How do I obtain my University Card?
As a new member of staff you are entitled to apply for a 'University Card', which will enable you to access University Card controlled buildings and locations (subject to the access rights of your school or faculty). It will also allow you to borrow books from any of the University libraries. To obtain your Card, follow the online instructions
What is my employee number and how do I get one?
Your employee number is stated on the top line of your payslip and is called 'Payroll Ref'. If you have just started employment and don’t have a payslip yet, please email HR Shared Services
who will be able to confirm your number with you.
When is the next staff welcome event?
The University runs the Welcome Event for New Staff three times per year. Invitations are sent out to all new staff. For more information or to book a place, visit the New staff induction workspace (local users only).
In addition, the Graduate School run the Research staff induction.
What is on offer at the Graduate School for research staff?
Initially created to support postgraduate research students, the Graduate School has since evolved and now also supports early career researchers, offering:
Where can I find information about pension schemes?
Details on pension schemes are on the Finance Department's Pensions Noticeboard. If you have a specific enquiry regarding your pension, please contact Payroll & Pensions on 0115 9515648.
I would like to join a Union. Where can I find information about this?
The University works in partnership with the following trade unions – click on the links below to find out more:
How do I obtain a parking permit?
How do I register with a doctor or dentist?
On University Park campus we have Cripps Health Centre, which specialises in looking after the healthcare of students and staff of the University and their families. For more information, including how to register and book appointments, please see the Health Centre's registration
Is there a childcare facility on campus?
Is there a sports centre on campus?
Are there any prayer facilities on campus?
What facilities does each library have?
For a guide as to what facilities the University's libraries have, see the information on our Practical support
Do you have a map of the University?
Is there a bus service between the campuses?
There are hopper buses which are free to University staff and students and which regularly run between University Park, Jubilee Campus, King's Meadow Campus and Sutton Bonington Campus. Please see the Bus services
web pages for the timetables.
Does the University offer staff training?
There are a number of training opportunities on offer at the University - see our Training and development
web pages for more information.
Where should I go for careers advice?
Research Staff have access to services from the Careers and Employability Service to support them in exploring and managing their careers, whether in or outside academia.
The Careers Adviser for research staff/postgraduate research students is Clare Jones who is based at the Careers and Employability Service (D Floor of the Portland Building Extension). Clare also works with the Graduate School and Graduate Centres. Visit our Careers page for further information.
I’m interested in learning about the management structure of the University. Where can I find this information?
The University is governed by two main bodies: Council and Senate. At the head of the University are Chancellor
, Professor Yang Fujia and Vice-Chancellor
, Professor David Greenaway. For more information, visit the web pages on University structure
Does the University have connections with industry?
The University has numerous connections with industry - see our Services for Business
web page for more information.
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Thinking about working at Nottingham?
What are Nottingham’s research strengths?
The University of Nottingham is a world class research-led institution. For research power, we are ranked in the Top 7 of all British universities and are one of only two institutions to move into the UK Top 10 since 2001 - an increase of seven places, making us the highest mover of any university. Following the RAE results, 90% of all research at Nottingham has been classified of an 'international standard' and 60% as 'world-leading' or 'internationally excellent'. For more details on the standard of research across the University, visit our Research Excellence pages
or download our PDF brochure: Nottingham: International Research Leader - RAE 2008
What is the ranking of the University of Nottingham?
Can I visit the University?
We operate an 'open campus' policy, which means you can visit the University at any time. However, we would recommend that you take a look at the useful dates and campus information before your visit.
In addition, the University has produced a Self-Guided Tour Booklet, which is available from the Trent Building reception or to download.
What’s it like to live in Nottingham?
For a taste of what Nottingham has to offer, see the Nottingham Life
Where can international staff find out more information about working and living in the UK?
If you are moving to Nottingham from overseas you will find useful information about working and living in the UK on the International Staff
Does the University have an overseas campus?
We have two overseas campuses:
University of Nottingham Malaysia
first opened in 2000 in Kuala Lumpur and moved to a purpose built campus at Semenyih (near Kuala Lumpur) in 2005, where it was formally opened on 26 September 2005
Nottingham was the first university to establish a foreign campus in China. The state-of-the-art Ningbo Campus
opened to students in 2005 and was officially opened on 23 February 2006.
What can the University do for disabled staff?
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