Invigilators are hired and trained by the Exams Ops team for the purpose of supporting centrally scheduled examinations and termtime ExamSys examinations.
Important Information for the 2023-2024 Academic Session:
During the 2023-2024 Academic Session assessment is primarily remote however, there are some exceptions to this. If you require invigilators for an in-person examination please contact the Exams Office ensuring that you allow at least 6 weeks before the examination date so that invigilators can be procured, trained and given a new CA/Unitemps number to enable payment.
For Departments wishing to run in-house written examinations during termtime, Exams Ops will facilitate the Department’s access to invigilators but Departments need to ensure that there are valid Casual Assignment numbers or Unitmeps roles set up with HR/Unimtemps so payment can be made from your budget. Exams Ops shall no longer organise invigilation services on the Department’s behalf. This does not apply to ExamSys examinations which the Exams Ops will continue to support and provide invigilators for.
Exams Ops can share the list of Invigilators who opt in to work for In Departmental exams, if requested. Departments need to ensure that they liaise with the invigilator(s) and set up a Casual Assignment number with HR prior to using an invigilator. Departments can also request to use Exams Ops’ student invigilators who are registered with Unitemps. Departments will have to book the invigilators under a separate job with Unitemps and payments should be made by using the departmental budget code. Again, this needs to be done prior to invigilators commencing work.
In house exam procedure
All invigilators are trained in the policies and procedures outlined in the Invigilation Training Manual, and in accordance with the Quality Manual. For guidance on centrally scheduled examinations, please refer to the Invigilation Training Manual (available here). Departments should brief invigilators on any specific in-house requirements which differ from central procedures. Departments should in every instance be aware of, and accommodate any alternative arrangements for students.
Departments are welcome to contact Exams Ops for assistance with general queries or guidance on any examination procedure. Exams Ops shall not be responsible for the conduct of invigilators in examinations which are not managed centrally or are not ExamSys.
Rates of pay
Departments are responsible for submitting invigilator payments directly to Payroll for in-house examinations. Invigilators are Casual Workers and should therefore be paid by submitting to payroll a CSV09 (electronic), or a PAY01a (paper), using a departmental project code. These forms are available on Workspace.
Before any invigilation work is carried out, each invigilator should provide his or her payroll number and current casual assignment number.
Please note: Departments are responsible for setting up the casual assignment number for your department and the invigilator is responsible for ensuring they provide an accurate, in-date assignment number to be paid with.
The Exams Ops rate of pay for invigilators can be found in the Payment section above. If you wish you pay at a different rate, please ensure invigilators are made aware of this in advance. Please also make clear to invigilators what hours you will be paying for time before and after examinations for administrative duties.
Contact list
If you would like a list of invigilators who have indicated they are willing to be contacted to fulfil departmental requests, please email our invigilators team.
Departments must contact Exams Ops directly to request the contact list. The list should not be passed between Departments. Invigilator details should be kept secure and never shared with third parties, or with other invigilators. As this list may change, Departments are responsible for requesting an updated copy regularly.
Some invigilators are trained in computer-based exams, whilst others are not. Please make your exam requirements clear when you send requests. Please also make clear where, when, and to whom invigilators should report, as well as their role – e.g. lead, assistant. When contacting invigilators, please also clearly state that it is a departmental exam request.