Use Case Specification - Submit Application to UCAS

Name of Use Case: Use Case Specification - Submit Application to UCAS

Project: e-Portfolio for Lifelong Learning Reference Model

Author	Alan Paull
Creation Date	15 July 2006
Last Update Date	17 July 2006
Version	0.2
Diagram	Use Case diagram

Description
This Use Case describes how a Personal Statement and associated reference are submitted to UCAS.

Narrative

This Use Case begins when the learner has finished the Personal Statements that will form the basis of the UCAS application. This is signified by calling up a UCAS Apply template, placing the Personal Statements into the choice frameworks of the application and indicating that the UCAS Apply choice is finished.

In this scenario we have assumed that the learner applies through the auspices of the college, which means that her tutor verifies the application and appends a reference.

Once all the choices (up to 6) have been verified by the learner, the application is approved by the referee and sent to UCAS.

Note that this process differs in many respects from the current system operated by colleges within the UCAS domain. At the present time (2006 entry) each application carries a single Personal Statement and reference, rahter than one per choice.

Conditions

Preconditions	The learner has already registered with the UCAS website, a precondition of making an electronic application. This process gives a learner a username and password as well as a Personal ID that uniquely identifies the learner. Tutor / referee has already been given access rights to the Personal Statements and UCAS application.
Successful end condition	Receipt of UCAS application acknowledged by UCAS Apply system.
Failed end condition	Operation cancelled or error generated.

Primary Actors	LearnerUCAS Apply System
Secondary Actors

Trigger

Learner calls up the UCAS Apply template.

Included Use Cases

Review UCAS application (not specified in this project)

Main Flow

Learnere-Portfolio engineReferee
1. Selects option to call up UCAS Apply template.2. Verifies learner identity.3. Loads UCAS Apply template.4. Presents UCAS Apply template on screen.5. Selects short list of courses.6. Verifies learner identity.7. Displays learner’s short list.8. Selects up to 6 courses from short list to include in UCAS application.9. Saves UCAS Apply choice records, including Personal Statement text.10. Selects option to mark each UCAS Apply choice as finished.11. Marks each UCAS Apply choice as finished.include :: review UCAS application12. Selects option to indicate that application is finished.13. Records that UCAS application is finished.14. Notifies referee that learner has finished UCAS application.15. Logs into e-Portfolio system.16. Selects learner's UCAS application.17. Displays learner's UCAS application.18. Views application.19. Selects option to approve application.20. Confirms approval.21. Selects option to send application to UCAS.22. Despatches application to UCAS.23. Notifies learner and referee that application has been despatched. Use Case ends.