Video conferencing and broadcasting

Microsoft Teams is the preferred choice for all internal and external meetings.

• Host up to 350 people (including presenters) and can include anyone from inside or outside the University
• Provides a central chat space, optional event recording, and live interactivity between meeting attendees
• Can be shared via a web link to allow anyone to join

Guidance for setting up a Microsoft Teams meeting (SharePoint login required)

Engage is our primary service for recording lectures and seminars.

• Recordings or streams can be shared to a public audience, by setting a course to public
• There are no limits on the number of viewers
• A stream can be presented from lecture theatres or personal capture devices
• Multiple live streams can be shared to a public course. A public course does not allow interaction with chat and questions. 

Further information about Engage 

A Microsoft Live Event: 

• Is a streamed broadcast service that can reach thousands of people. It is hosted within Microsoft 365 and brings presenters together in a shared space
• Requires support to schedule an event, as the number of concurrent streams is limited, and assistance is needed with producing
• Can be limited to specific groups of people, be available to all of the University, or be made public
• Can be recorded, have closed captions (with auto translation), and host a text based moderated Q&A

The Virtual Broadcast Group offers advice and guidance for using Microsoft Live Event (SharePoint login required):

Virtual Broadcast Group SharePoint site 

StarLeaf is available to staff on request. 

• Communicate with room-based video conference systems and mobile or desktop users
• Video conferencing suites can be used to host meetings across campuses, for interviews, multi-site group work and distance learning
• Staff can also join a video conference using StarLeaf on their mobile, tablet or desktop devices

Booking a call

Before booking a video conferencing call, please consider the following:

Type of call

• Two-way i.e. one location to one location
• Multi-site i.e. one location to numerous locations. Not all suites are capable of multi-site connections so check which type of call you need before booking

Other site(s)

You will need the following information about the other site(s) you are calling before you can book the call:

• The IP address of the other unit(s)
• Location

Submit a video conference booking request

Locations

Video Conferencing suites are centrally bookable via the Timetabling Office.

University Park

• Law and Social Sciences A103
• Sir Clive Granger Building A43
• Trent A19 (Trent Committee Room)

Jubilee Campus

• Exchange Building B35a
• Dearing Building C47
• Si Yuan Centre A22

King's Meadow Campus

• Training Room C10

Microsoft Teams

If a Video Conferencing suite is not required or unavailable, we recommend University staff use Microsoft Teams. For more information and guides on how to use Teams, please visit the Office 365 SharePoint site (SharePoint login required):

Microsoft Teams SharePoint

Help and support

Campus IT support can provide technical support for video conferencing calls, if required. For bookings between 8am - 6pm, Monday to Friday this service is free, but outside of these hours there is a charge for technical support.

For support, or to arrange a system demonstration, please contact the Campus IT support team for the location of your booked room. 

Campus IT Support