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When you are invited to attend an interview, we will ask you to bring an eligibility to work in the UK. We require this information to comply with provisions which set out employers' responsibilities in relation to the prevention of illegal working in the UK.

The recruiting manager will make arrangements to view your right to work during your interview. If you are successful for the post, this will be held on your personal file. If you are not successful, this information will be destroyed.

You may conduct one of the two checks to establish your right to work:

• Manual check
• Online check

For both checks, you will be required to provide your original passport to be scanned by your recruiting manager.

For a manual check, you will be asked to provide original document(s) from either List A or List B of acceptable documents.  

 

1. A passport (current or expired) showing the holder is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.
2. A passport or citizen card (in either case, whether current or expired) showing that the holder is an Irish citizen.
3. A document issued by the Bailiwick of Jersey, Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted unlimited leave to enter or remain under Appendix EU(J) to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules.
4. A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.
5. A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
6. A birth (short or long) or adoption certificate issued in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
7. A birth (short or long) or adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
8. A certificate of registration or naturalisation as a British citizen, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.

 

1. A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.
2. A document issued by the Bailiwick of Jersey, Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted limited leave to enter or remain under Appendix EU(J) to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules.
3. A current immigration status document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.

 

1. A document issued by the Home Office showing that the holder has made an application for leave to enter or remain under Appendix EU to the immigration rules (known as the EU Settlement Scheme) on or before 30 June 2021 together with a Positive Verification Notice from the Home Office Employer Checking Service.
2. A Certificate of Application (non-digital) issued by the Home Office showing that the holder has made an application for leave to enter or remain under Appendix EU to the immigration rules (known as the EU Settlement Scheme), on or after 1 July 2021, together with a Positive Verification Notice from the Home Office Employer Checking Service.
3. A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey, or the Isle of Man showing that the holder has made an application for leave to enter or remain under Appendix EU(J) to the Jersey Immigration Rules or Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008, together with a Positive Verification Notice from the Home Office Employer Checking Service.
4. An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service.
5. A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question.

 

For individuals with a digital status (eVisa), you can use the Home Office online right to work checking service: https://www.gov.uk/prove-right-to-work

It will not be possible to conduct a Home Office online right to work check in all circumstances. In circumstances in which an online check is not possible, you should complete a manual check.

Biometric Residence Card (BRC), Biometric Residence Permit (BRP) and Frontier Worker Permit (FWP) holders are also only able to evidence their right to work using the Home Office online service. This means we cannot accept or check a physical BRC, BRP or FWP as proof of right to work.

The recruiting manager should visit the following webpage: https://www.gov.uk/view-right-to-work.

To do the online check, the recruiting manager will need the following information:

1. Share code provided by the individual: AAA BBB CCC (example only)
2. Individual’s date of birth: DD MM YYYY

The recruiting manager should satisfy themselves that the photograph on the online right to work check is of the individual presenting themselves for work (this can be done in person or by video call). They should also complete a Right to Work Checklist alongside the check.

Documents required:

1. Completed Right to Work checklist : This can also be found on the manager guidance here.
2. ‘Profile page’ from the online right to work check

All photocopies provided should be endorsed with the following statement: “I confirm that I have carried out the right to work check on [insert date] in compliance with the instructions within and I believe a valid statutory excuse is established for this worker.”

Once the above documents have been returned to the HR Staff Immigration Team, our records will be updated accordingly.

What if I don't yet have the right to work in the UK? 

If you do not have eligibility to work in the UK at the time of the interview, please provide a copy of your passport. 

If you are successful for the post, you will be required to apply for UK work visa. Further immigration advice and guidance is available on our Immigration website. 

Contact details

If you have any questions, you can contact a colleague, and their details will be in your invitation to an interview email. Alternatively, you can contact a member of the team by email to staff-immigration@nottingham.ac.uk or call +44 (0) 115 748 4800. 

Last updated: 21 January 2025