Important dates

25 September 2024First Announcement; Pre-registration
13 January 2025Second Announcement; Abstract Submission Opens
13 February 2025Third Announcement; Registration Opens
28th February 2025Abstract Submission Deadline
Mid April 2025Conference Programme Announced
16th May 2025Registration Deadline (Early Rate)
27th June 2025Registration Deadline (Regular Rate)
10th August 2025Conference Starts
15th August 2025Conference Ends

Announcements

  • 25/09/2024 - First Announcement: Pre-registration is now open!
     
  • 13/01/2025 - Second Announcement: Abstract submission is now open!
     
  • 13/02/2025 - Abstract submission deadline extended to 28th February.
     
  • 13/02/2025 - Third Announcement: Registration is now open!
     
  • 28/02/2025 - Abstract submission is now closed!

Conference venue

The conference will take place at the Atlântico Búzios Convention & Resort (🇧🇷 | 🇬🇧), a hotel and convention complex near the centre of Armação dos Búzios, Brazil. Armação dos Búzios (or just Búzios) is a coastal resort town ~170 km east of the city of Rio de Janeiero.

Address

Atlântico Búzios Convention
Estrada da Usina 294
Morro do Humaitá
Armação dos Búzios
Estado do Rio de Janeiro
28950-000
Brasil

[Link to Google Maps]

image credit: Atlântico Búzios Convention & Resort

Programme

The conference programme will appear here.

Sunday 10th August

17:00–19:00Registration
18:00–20:00Welcome cocktail

Monday 11th August

08:00–09:00Registration
09:00–09:30Conference Opening
09:30–10:00Review talk
10:00–10:20Contributed talk
10:20–10:40Contributed talk
10:40–11:00Contributed talk
11:00–11:30Coffee break
11:30–12:00Invited talk
12:00–12:20Contributed talk
12:20–12:40Contributed talk
12:40–13:00Contributed talk
13:00–14:30Lunch break
14:30–15:00Invited talk
15:00–15:20Contributed talk
15:20–15:40Contributed talk
15:40–16:00Contributed talk
16:00–16:30Coffee break
16:30–16:50Contributed talk
16:50–17:10Contributed talk
17:10–17:30Contributed talk

Tuesday 12th August

08:30–09:30Registration
09:30–10:00Invited talk
10:00–10:20Contributed talk
10:20–10:40Contributed talk
10:40–11:00Contributed talk
11:00–11:30Coffee break
11:30–12:00Invited talk
12:00–12:20Contributed talk
12:20–12:40Contributed talk
12:40–13:00Contributed talk
13:00–14:30Lunch break
14:30–15:00Invited talk
15:00–15:20Contributed talk
15:20–15:40Contributed talk
15:40–16:00Contributed talk
16:00–16:30Coffee break
16:30–16:50Contributed talk
16:50–17:10Contributed talk
17:10–17:30Contributed talk

Wednesday 13th August

08:30–09:30Registration
09:30–10:00Invited talk
10:00–10:20Contributed talk
10:20–10:40Contributed talk
10:40–11:00Contributed talk
11:00–11:30Coffee break
11:30–12:00Invited talk
12:00–12:20Contributed talk
12:20–12:40Contributed talk
12:40–13:00Contributed talk
13:00–17:30Free afternoon

Thursday 14th August

08:30–09:30Registration
09:30–10:00Invited talk
10:00–10:20Contributed talk
10:20–10:40Contributed talk
10:40–11:00Contributed talk
11:00–11:30Coffee break
11:30–12:00Invited talk
12:00–12:20Contributed talk
12:20–12:40Contributed talk
12:40–13:00Contributed talk
13:00–14:30Lunch break
14:30–15:00Invited talk
15:00–15:20Contributed talk
15:20–15:40Contributed talk
15:40–16:00Contributed talk
16:00–16:30Coffee break
16:30–16:50Contributed talk
16:50–17:10Contributed talk
17:10–17:30Contributed talk
EveningConference dinner

Friday 15th August

08:30–09:30Registration
09:30–10:00Invited talk
10:00–10:20Contributed talk
10:20–10:40Contributed talk
10:40–11:00Contributed talk
11:00–11:30Coffee break
11:30–11:50Contributed talk
11:50–12:10Contributed talk
12:10–12:40Conference summary
12:40Conference ends

Social events

The social programme is currently being finalised and full details will be announced in due course.

Sunday Evening (18:00–20:00)Welcome Cocktail
Wednesday AfternoonTBA
Thursday EveningConference Dinner

image credit: rawpixels

Abstract submission

Abstract submission is now closed!

Abstract Submission Form


1.   Personal Details














 

2.   Proposed Contribution

I would like to present a:                         




Abstract (max 250 words):

Count: 0 Words (0 Characters )




3.   Additional Information


     In order to attend the conference:

a)   I require assistance with childcare:                                    


Note: we cannot guarantee any specific provisions at this stage. To assess your requirements, if 'yes' or 'not sure', please provide further details (e.g. number of children, their ages, spoken language(s), plus any additional considerations).

b)   I request financial assistance:                                    


Note: we are currently awaiting the outcome of various grant applications, and we expect to have some limited funding to help students and junior post-docs attend the conference. To assess eligibility, if 'yes' or 'not sure', please provide a brief statement on your need for funding.






4.   Declaration

      


 
 

Pre-registration

Pre-registration is now open. Pre-register to receive updates about the conference via email.

Pre-registration Form


By completing this pre-registration form, you will sign up to the mailing list of GalaxyMemoirs2025.


        

        



      

      

 

Registration

Registration is now open!

Registration Form


1.   Personal Details

















  
Conversion table



 

2.   Registration Fee

Reduced fees are available for astronomers and students from less privileged countries. Please select, as appropriate.

Registration feeEarly fee
(until 16th May)		Regular fee
(until 27th June)		Late fee
(after 27th June)
Developed countries USD $300 USD $350 USD $400
Latin America and other developing countries USD $240
(Brazilians R$1385)		 USD $280
(Brazilians R$1615)		 USD $330
(Brazilians R$1900)
Students from Latin America and other developing countries USD $175
(Brazilians R$1000)		 USD $215
(Brazilians R$1240)		 USD $260
(Brazilians R$1500)

IMPORTANT: payment of the registration fee is required upon registration for the conference (or as soon as possible thereafter). Payment is either via PIX (for Brazilian residents) or SWIFT transfer (for international participants). See below, for further details. Once payment has been made, participants should email the receipt to 📧 GalaxyMemoirs2025@nottingham.ac.uk, using the subject 'Galaxy Memoirs 2025: fee payment' and the email template provided upon registration (confirmation webpage). Note that failure to do so, will mean the conference organisers will have no record of your payment and your registration will not be confirmed.




 

3.   Dietry Requirements

                                               





 

4.   Additional Information


     In order to attend the conference:

a)   I require assistance with childcare:                                    


Note: we cannot guarantee any specific provisions at this stage. To assess your requirements, if 'yes' or 'not sure', please provide further details (e.g. number of children, their ages, spoken language(s), plus any additional considerations).

b)   I request financial assistance:                                    


Note: we are currently awaiting the outcome of various grant applications, and we expect to have some limited funding to help students and junior post-docs attend the conference. To assess eligibility, if 'yes' or 'not sure', please provide a brief statement on your need for funding.






4.   Declaration

      
      


 
 

Registration fee and payment

Reduced fees are available for astronomers and students from less privileged countries.

Registration feeEarly fee
(until 16th May)		Regular fee
(until 27th June)		Late fee
(after 27th June)
Developed countriesUSD $300USD $350USD $400
Latin America and other developing countriesUSD $240
(Brazilians R$1385)		USD $280
(Brazilians R$1615)		USD $330
(Brazilians R$1900)
Students from Latin America and other developing countriesUSD $175
(Brazilians R$1000)		USD $215
(Brazilians R$1240)		USD $260
(Brazilians R$1500)

IMPORTANT: payment of the registration fee is required upon registration for the conference (or as soon as possible thereafter). Payment is either via PIX (for Brazilian residents) or SWIFT transfer (for international participants). See below, for further details. Once payment has been made, participants should email the receipt to 📧 GalaxyMemoirs2025@nottingham.ac.uk, using the subject 'Galaxy Memoirs 2025: fee payment' and the email template provided upon registration (confirmation webpage). Note that failure to do so, will mean the conference organisers will have no record of your payment and your registration will not be confirmed.

1. Payments in Brazil (via PIX)

Banco do Brasil - 001
Agência 0308-5
Conta Corrente: 82.096-2

  PIX QR code

PIX string: 00020126770014br.gov.bcb.pix013628422c29-c54a-40c7-a2be-38fd03e07ff00215Solicitacao Pix5204000053039865802BR5925FUNDACAO DE PESQUISA E AS6007ITAJUBA62290525BMcQ8eXn0VCV3ehLyERoZVVgY6304E355

2. International payments (via SWIFT)


Payee's details
Fundacao de Pesquisa Assessoramento a Industia
Bank:   Banco do Brasil S.A., Sao Paulo Branch
Branch Number: 0308 ITAJUBA(MG)
Account Number: 82.096-2
SWIFT code: BRASBRRJSBO
IBAN:   BR6000000000003080000820962C1

US Dollar:
Intermediary Bank: Banco do Brasil S.A., New York Branch
SWIFT code: BRASUS33

Euro:
Intermediary Bank: Banco do Brasil S.A., Frankfurt Branch
SWIFT code: BRASDEFF

Code of conduct (CoC)

The organisers are committed to making Galaxy Memoirs 2025 a safe, inclusive and enjoyable experience for everyone.

Galaxy Memoirs 2025: Code of Conduct (CoC)


Please follow these guidelines:

1. Behave professionally. Harassment and sexist, racist, or exclusionary comments or jokes are not appropriate. Harassment includes sustained disruption of talks or other events, inappropriate physical contact, sexual attention or innuendo, deliberate intimidation, stalking, and photography or recording of an individual without consent. It also includes offensive comments related to individual characteristics, for example: age, gender, sexual orientation, disability, physical appearance, race, nationality or religion.

2. All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual or sexist language and imagery is not appropriate.

3. Be respectful and do not insult or put down other attendees or facilitators of the event. Critique ideas not people.

4. Should a participant witness events of bullying, harassment or aggression, we recommend that they approach the affected person to show support and check how they are. The witness may also wish to suggest that the person report the inappropriate behaviour. However, it is up to the affected person alone whether or not they wish to report it.

5. If participants wish to share photos of a speaker on social media, we strongly recommend that they first get the speaker’s permission. Participants may also share the contents of talks/slides via social media unless speakers have asked that specific details/slides not be shared.



Thank you for helping to make this conference welcoming for all.


Acknowledgments: This code of conduct is in line with the following policies: “The ESO Way” and the EAS Ethics Statement and Guidelines for Good Practice” (January 2018). It was adapted from the London Code of Conduct (by A. Pontzen and H. Peiris), which was derived from original Creative Commons documents by PyCon and Geek Feminism. It is released under a CC-Zero licence for reuse. To help track people's improvements and best practice, please retain this acknowledgement, and log your re-use or modification of this policy at https://github.com/apontzen/london_cc.