Depositing your research output

1. The Depositor’s Rights and Responsibilities  

The Depositor hereby confirms that,  

• They own copyright in the Research Output or are authorised by the owner(s), or other holder(s), of these rights and are competent to grant under this agreement a licence to hold and disseminate copies.  

• They have secured sufficient permissions to ensure that the Research Output does not and shall not violate or infringe any intellectual property rights.   

• They have made all necessary checks to ensure that jointly owned or third-party copyright material included in the Research Output is acknowledged.   

• They have fulfilled all the obligations required by any agreement with an organisation that commissioned, sponsored or supported the Research Output, and the terms of the deposit enable adherence to the terms of any other agreement.   

• They will notify when depositing any restriction on public access to the Research Output for the protection of patent applications or other intellectual property rights.  

2. The Repository's Rights and Responsibilities  

The Depositor grants University of Nottingham Research Information System (the Repository) a non-exclusive licence to use the Research Output in the following ways:   

• Distribute copies of the Research Output worldwide, via any medium for the lifetime of the Repository or as negotiated with the depositor, under end user terms specified by the depositor.   

• Electronically store, copy or reformat the Research Output, or do any other act restricted by copyright, to the extent necessary to ensure future preservation and accessibility.  

• Remove the Research Output for academic or administrative reasons, or in accordance with the University of Nottingham Libraries Takedown Policy.   

The University of Nottingham:  

• Shall incur no liability for the work in the event of breach of intellectual property rights or any other right in the material deposited.  

• Shall be under no obligation to take legal action on behalf of the Depositor or other rights holders in the event of breach of intellectual property rights or any other right in the material deposited.  

 A PDF of this licence, including additional explanatory information can be found here. 

This service is offered by University of Nottingham Libraries to help you deposit research outputs in RIS.

How to use the service

Email the Open Access team at  openaccess@nottingham.ac.uk with ‘Mediated deposit request - Date of Acceptance: DD.MM.YYYY’ in the subject line. It is vital that you include the date of acceptance (and, if applicable, of publication) in the subject line so that the team can prioritise requests in line with REF eligibility deadlines. 

Please send a separate email for each item you would like us to deposit for you. 

Email the open access team

Please make sure you include the following in your email:

For long-form publications (such as book chapters, monographs and edited collections)

Email subject heading: 

'Mediated Deposit Request - [Funder - if applicable]; Date of publication: DD.MM.YYYY'

• Name of publisher (full title, not an abbreviation)
• If not on the manuscript, names of co-authors, and editors (if part of an edited collection)
• Schools or Departments of Nottingham authors
• PDF of the Author's Accepted Manuscript (AAM) or the final Version of Record (VoR)
• Licence for manuscript file to be released under from repository
• Link (URL) to the version of the manuscript on the publisher’s website

Postgraduate research students wishing to deposit a publication in RIS should note:

1. If you also have a staff role then you will have access to RIS in order to deposit outputs yourself.

2. If you have a UoN co-author, the co-author should deposit the output.

3. If neither of the above methods applies, use the Mediated Deposit Service.