Services and information for sponsored students

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University of Nottingham > Student Services > Service Details > Sponsor Relations

If you are sponsored by a University recognised sponsor, such as an embassy, government or employer, we are here to provide you and your sponsor with information, advice and support both before and during your studies at the University of Nottingham.

The University does not recognise individuals and members of your family as a sponsor. The University reserves the right not to invoice sponsors who have poor payment history or outstanding fees. In such cases, you may be invoiced personally for fees.

If your sponsor will not be paying the University directly and instead gives you the money, then it is your responsibility to pay for your tuition fees. In this case, you will be defined as a self-funded student.

Providing evidence of sponsorship

All new and returning sponsored students (where sponsorship is confirmed on an annual basis) must provide confirmation of funding. Your sponsor may confirm their funding in a signed and dated letter on official headed paper or an official purchase order form;

Sponsor Letter Template

the duration of the course at The University of Nottingham,
or per academic year if preferred
or for a specified amount if applicable.

Please ensure in all cases the relevant dates are included and the following information:

Your full name and course details.
The sponsor’s website and postal address, this must be for the office and not a PO box address.
The sponsor email address, we now send all tuition fee invoices electronically, so it is important that the most relevant contact email is included please, this needs to be a business email contact with the corresponding domain name and not a private email address.
Any reference that the sponsor would like us to include on the invoice.

Sponsorship documentation will only be accepted from recognised sponsors, as determined by the University.

If you will be using your sponsor letter for visa purposes please visit funding requirements for a student visa.

Guide for uploading proof of sponsorship for your application

Guide for uploading proof of sponsorship for your study

Guide for uploading the NHS bursary letter

Terms and conditions

Failure to submit a valid sponsor letter within 14 days of registration will result in you being invoiced personally for fees
If the sponsor letter you submitted is not from a university recognised sponsor you will be personally liable for your fees.
Third Party (sponsor) invoices will be issued as per the amounts detailed in your sponsor letter
Invoices are issued on an annual basis, normally per academic year. If you have a non-standard start date then your fees will be calculated on a pro-rata basis. Additional invoices may be produced if Part Time students increase their study within an academic year.
Third Party (Sponsor) invoices are payable in full within 21 days of invoice. If a sponsor is unable to pay within the given timeframe, the Commercial Collections Team will contact your sponsor. In exceptional circumstances, a payment plan may be considered.
If your fees remain unpaid by your sponsor, the university may transfer the fee liability to you (The student). You will be advised about outstanding charges and potential implications for your studies
It is ultimately your responsibility to ensure all fees are paid by any given deadline.
Should your fees remain outstanding;

- Your studies may be suspended and this will also affect any student visa immigration sponsorship.
- Where a visa extension is needed, a Confirmation of Acceptance for Studies Certificate (CAS) will not be issued until such time as this debt is cleared.
- You may also be prevented from re-registering onto the next academic year or prevented from graduation (whichever is sooner).

Invoices

Sponsors are invoiced in full each academic year in line with the information provided in the sponsor letter. Sponsor invoices are payable in full, 21 days from invoice date. Sponsors cannot pay in instalments.

Invoices will be sent electronically to your Sponsor from sponsor billing. Any queries regarding sponsor invoices should be directed to the same.

Overpayments and refunds

If for any reason your sponsor overpays against an invoice, the overpayment will be held by the University and carried forward to pay against any future invoices (tuition fee charges). If your sponsor wishes to reallocate the payment against another student’s account we would require that they make a written request to the Commercial Collections Team.

If your sponsor requires a refund for any overpayment, they would need to submit a written request, confirming bank account details. We are unable to action any refund requests without prior confirmation of bank account information, this should be sent to the Commercial Collections Team

If for any reason you pay fees personally and subsequently receive sponsorship, the University will refund the amount paid, once payment from your sponsor has been received. Refunds are made to the original payee.

Progress reports / confirmation of marks

If your Sponsor requires the University to provide details of your Marks and/or Progress, please send a request to sponsorship assistant.

I am sponsored by Saudi Arabian cultural bureau

If you have an agreement with the Royal Embassy of Saudi Arabia and they will be paying your tuition fees, please see the below steps which outline the process and highlights what actions students should take to ensure the tuition fees are paid on time.

PGT applicants. Please upload a copy of your initial sponsor letter to your NottinghamHub, although we’re unable to use this to invoice your sponsor for tuition fees, we may be able to use it to waive the CAS deposit requirement.

For PGT and New UG students please provide a copy of your offer letter to your sponsor as confirmation of the tuition fee rate and ask your sponsor for a Financial Guarantee.

For Returning UG and Returning PGR students a Confirmation of Fee letter will be sent to you ready for the start of the new academic year.

If you haven’t received this, please contact the sponsorship assistant.

Please then ask your sponsor for a New Financial Guarantee and provide them with the Confirmation of Fee letter as confirmation of the relevant tuition fee amount and period of study that it covers.

For new PGR students please contact the sponsorship assistant at the start of your course to request a Confirmation of Fee letter.

In the subject line please use: Confirmation of Fee letter request followed by your student ID number.

If you have an additional fee that your sponsor will be covering, for example: A Thesis Pending Registered Fee or an extension to registered study tuition fee, you will also need to request a Confirmation of Fee letter.

Please upload a copy of your Financial Guarantee to your NottinghamHub.

We are unable to invoice the Royal Embassy of Saudi Arabia without the relevant Financial Guarantee letter so please ensure all the above steps are completed.

At the end of your study period your sponsor may ask you for confirmation that there are no outstanding fees. Please email commercial collections to request this.

I have ELCAS (enhanced learning credits for administrative services) funding

The University accepts ELCAS funding for members of the Armed Forces on many of our programmes. If the programme you are applying for is not listed on the ELCAS web site, please email Marketing so that the programme details can be uploaded for ELCAS approval.

When making an application for ELCAS funding, please quote the University's Learning Provide Number, 1607. Once your application is approved, you will receive a Claim Authorisation Note (CAN) from ELCAS.

Please note that the CAN must state the correct total fee for the relevant academic year. If you have a personal contribution, this must be paid to the University at the time of your registration. Please upload your CAN to your NottinghamHub.

NottinghamHub

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