We hold a range of personal data about you including disability related information.  This data may have been provided to the University by you directly or it may have come from a third party such as UCAS or the Student Loans Company. Data relating to a disability is termed sensitive data.

Your information is securely held by the support team for disabled students and will be treated confidentially and appropriately under the terms of the Data Protection Act and the University’s Data Protection Policy.

We hold disability related information to enable us to make reasonable adjustments in relation to your disability, specific learning difference, mental health issue and/or long-term health condition.  In order to ensure this support is effective we may need to share your data with colleagues in different areas of the University such as:

• Academic Schools (including personal tutors, module convenors, Disability Liaison Officers and laboratory) to ensure relevant colleagues are aware of recommended reasonable adjustments 
• The Examination Office for special examination arrangements
• The Accommodation Office to make specific room allocations and adaptations where necessary
• Other Administrative and Support Services, including School Welfare Officers and the Support Worker Service, for the purposes of support.

Please note that this is not an exhaustive list.

We may also need to share information externally with:

• Funding bodies, such as the Student Loan Company
• Placement or study abroad partners, both inside and outside the EU

We keep your data in accordance with the University of Nottingham retention schedule.   

If we are holding information about you that is incorrect, you have the right for it to be corrected. Please email disability-supportservices@nottingham.ac.uk.  

You can ask that we delete your data and where this is appropriate we will take reasonable steps to do so. However, you should be aware this will affect the support that the University can provide. Some information will need to be retained in order for the University to meet its legal obligations.